For one of our clients, a renowned service company in the field of patents and trademarks, we are looking for an ambitious "Legal Administrative Assistant (m/f/d), Full Time" for the Luxemburg office.

Team spirit and initiative are your most prominent strengths and you are motivated to develop a long-term career in Intellectual Property, in a multicultural work environment?

Your tasks

• Act as a link between clients, in-house lawyers and local outside counsels;
• Under the supervision of one lawyer, assist international clients in solving pending issues regarding the protection and management of their trademark and design portfolio; including the processing of daily correspondence (email, mail & phone calls) and the handling of regular followups on pending matters in English and German or French;
• Assist with all aspects of international trademark/design filing, prosecution and maintenance;
• Help resolve concrete problems of the clients by analyzing data, coordinating the preparation of reports, and identifying solutions;
• Track deadlines and prioritize tasks autonomously;
• Administrate data in the in-house IP database;
• Create and forward invoices to the company's clients;
• Take care of obtaining and executing all required legal documentation;
• Provide direct support to trademark attorneys and the department head;
• Work closely with the various specialized departments within the company;
• Support the team in achieving ongoing projects and implementing operational decisions;
• Perform specific administrative duties as needed;
• Develop strong internal and external relationships;
• All other duties and responsibilities and miscellaneous administrative tasks as needed.

Your profile

• A degree in the administrative or legal field;
• At least two years of working experience as a legal or administrative assistant; experience in the area of IP would be considered as an asset;
• Good command of MS Office (Outlook, Word, Excel, Teams);
• Knowledge of invoicing and affinity for working with numbers;
• Strong attention to detail;
• Ability to follow standard operating procedures, to suggest improvements and participate in the streamlining of the operational processes;
• Precise and autonomous way of working, with a critical mind-set and eagerness to learn;
• Ability to manage multiple priorities and track deadlines with excellent organizational skills;
• Proactive, team player with excellent communication skills and the ability to work productively under pressure;
• Strong written and oral communication skills in English and German or French.

What our client offers

• Develop and customize your long time career within a fast growing multinational company;
• Enjoy working in multicultural teams and contribute to a diverse and international working environment;
• Organize your lifestyle with flexible working hours;
• Take the opportunity to act independently and entrepreneurial in your area of responsibility and profit from flat hierarchies and short decision-making processes;
• Celebrate success together as one team at various corporate events;
• Attend a tailor-made onboarding program as well as individual training & development opportunities;
• Contribute through your personality and your daily work to make an impact on business, corporate culture, society and environment.